The Los Altos History Museum offers a variety of full and part time career opportunities. 
If you are interested in a position at the Museum, please submit your resume and letter of interest to:

Elisabeth Ward
Los Altos History Museum
51 S. San Antonio Road
Los Altos, CA 94022
Email: eward@losaltoshistory.org

The Los Altos History Museum is an equal opportunity employer.  Please be advised that due to the high volume of applicants, we can only contact those candidates whose qualifications meet the requirements of the open positions.

Current Openings

Bookkeeper/Accountant

Organization: The Los Altos History Museum, located south of San Francisco on the Peninsula, operates a museum complex including a historic 1905 house and a modern 3-story museum. We feature 3-6 changing exhibits a year, in addition to several permanent history exhibits. The museum is blessed with a professional staff, a dedicated board, and a strong volunteer network. We program many lectures, activities, and special events throughout the year. The annual budget of approx. $500,000 is funded by individual donations, special events, grants, bequests, membership, an active rental events program and gift store. See our web page for more information.

Job Description: One of a small professional staff, the bookkeeper/accountant maintains the Museum’s financial records. The position is non-exempt (hourly) and reports to the Executive Director. They also work with the Treasurer, Finance Committee and other volunteers as needed to ensure appropriate financial practice.

General Accountabilities

  • Receives, records, and banks cash, checks and vouchers.
  • Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Classifies, records, and summarizes numerical and financial data to compile and keep financial records, using online journals and ledgers.
  • Debits, credits, and totals accounts.
  • Complies with federal, state, and company policies, procedures, and regulations.
  • Compiles statistical, financial, accounting, or auditing reports and tables of cash receipts, expenditures, accounts payable and receivable, and profits and losses, monthly and as requested.
  • Reconciles bank statements monthly and reports discrepancies found in records.
  • Troubleshoots problems, including research of pertinent facts and interacts with appropriate staff to achieve resolution.
  • Coordinates year-end financial transfer and closing activity.
  • Coordinates purchasing activities and interfaces with vendors as required.

Budgeting & Oversight

  • Working with the Executive Director: Assists in planning of short and long term budgets by compiling and organizing data for use in forecasts. Administers assigned budget(s). Analyzes current performance to plan.
  • Monitors actual income and expense and develops projections in order to authorize or extend financial commitments.
  • Identifies and researches variances and trends and brings to attention of supervisor for discussion and resolution.
  • Monitors grant account activity and balances to ensure adherence to agency restrictions.

Skills

  • Accuracy and attention to detail
  • General office and bookkeeping knowledge
  • Math and reasoning
  • Strong financial ethics
  • Critical thinking
  • Time management
  • Problem solving
  • Active listening
  • Judgment, decision-making

Ability to work effectively in a multi-faceted work environment with numerous simultaneous requirements. A professional, poised, and efficient manner for working with the public, volunteers and staff; excellent people skills a must. Experience in Quickbooks Online, Excel, Word required; experience with PastPerfect a plus. B.A. preferred.

Pay Range: $25-35/hour, DOE. 8-20 hours/week; hours flexible, but must be regular.

Desired Education: BA.

Contact E-mail: Eward@losaltoshistory.org

To Apply: Please email your cover letter, resume, applicable work samples and any additional support materials to Elisabeth Ward, Executive Director at eward@LosAltosHistory.org.

Download a copy of the job posting here

The Los Altos History Museum is an Equal Opportunity Employer.